Fleet Fuel Management

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Fleet Fuel Payment Gateway

Overview

Fueling of the fleet is a major expense for distribution companies who want to transport their goods to different parts of the region. In addition to that, the payment process is prone to following challenges.

  • The payment reconciliation process is very slow and takes days to prepare payment lists.
  • The human error factor in the reconciliation process leads to financial losses.
  • There are measures to prevent fuel theft.
  • The lengthy process of invoicing and payment from the bank adds complications for future orders.

On the contrary if the economic wheel of the industry will move faster if such impediments are removed by implementing a system that provides following services.

  • Automated identification of subscribed vehicles to benefit from fast track fueling without worrying about payment
  • Automated invoicing and payments without human intervention
  • Live status of fueling and payments on daily basis
  • Projections on expected orders

Fleet fuel payment gateway is a system that is designed keeping above challenges and their solutions in mind. The idea is to provide a secure, reliable and fast track payment gateway to attract customers that own large fleets through the kingdom. This will not only add to the clientele of the banks but will also speed up economic wheel of the country by setting the transporters free from the worries and delays of payments and running out of their credit limits.

System Architecture

The system has 3 major components.

Point of sale: This module keeps records of daily sales. The amount of fuel sold to each vehicle will be saved in this system. In addition to that, the point of sale module will provide daily sales reports to the station manager.

Fleet Management: This module will allow fleet managers to register/unregistered vehicles. In addition to that, the fleet management module will also display reports of payments made to the fuel stations.

Gateway Services: This module allows account managers in the bank to manage the data about transportation companies and fuel stations. However, the core job of this module is to host the web services that are required by the point of sale and fleet management module to push the data into bank through internet cloud. This module will also provide transaction reports and invoicing reports.

Fuel Distribution Register (FDR)

This is a software module that is responsible to collect information about what amount of fuel was dispensed to each vehicle on daily basis. This information will be collected from special sensors (called fuel flow meters) that will be installed on fuel dispensers.

Automated Vehicle Identification System (AVIS)

This is a software + hardware system that is responsible to automatically identify the vehicle as it approaches the fuel dispenser. This software module relies on three special hardware components.

Vehicle Tag (MT 125)

The vehicle tag is a lightweight identification unit designed for fuel inlet working environment. It works with MINGTE Wireless Nozzle Reader (MT123) & Wireless receiver (MT124). It is secure, vandal-proof, easy to install, complies with ISO18000-6C protocol and has anti-theft protection function.

Wireless Nozzle Reader (MT 123)

The Wireless Nozzle Reader reads MINGTE AVI vehicle tag info with RFID/contact less technology. It then uploads the tag info to petro station controlling systems over wireless receiver (MT124) for refueling authorization. It is secure & explosion-proof, reliable & robust, easy to install & service and waterproof etc.

Wireless Receiver (MT 124)

The wireless receiver builds wireless network with RFID/contact less technology for AVI systems. It works with MINGTE Wireless Nozzle Reader (MT123) and MINGTE Vehicle Tag (MT125). It is flexible, secure and easy to install & setup & upgrade etc.

How it works?

The AVIS will work automatically without any human intervention. Below are the steps in order.

  1. Vehicle approaches the terminal
  2. Fuel operator inserts the nozzles in the vehicle’s fuel tank
  3. The moment wireless nozzle reader comes in contact with the wireless vehicle tag, it sends the tag number to the wireless receiver
  4. Wireless receiver sends the information to the bank’s payment gateway services through internet
  5. Gateway services forward the tag number to fuel payment gateway server for authentication
  6. Once authenticates, the fuel payment gateway server will automatically send a notification about the authentication approval to the mobile app used by the fuel operator.
  7. Once the notification is received, the fuel operator will fill the tank and record the amount filled in the mobile app
  8. The mobile app sends the amount and the vehicle information back to the fuel payment gateway server.
  9. The server records then data and sends the instruction to core banking app to update the accounts of the fuel station as well as the fleet owner.
  10. The invoices are automatically generated.

Summary

The fleet fuel payment gateway will provide hassle free mechanism to automate the fuel payment process without any human intervention. It will save a lot reconciliation time and eliminate the human error factor. By saving time and money, the customers will rely more on this solution and hence the clientele of the bank will improve.

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